Bulk Approvals – Product Advisory

May 2025

What is the new feature?

Bulk Approval for Lease Lifecycle Events

Overview: The bulk approval feature allows users to approve new deals, modifications, and end-of-term (EOT) events in bulk, in conjunction with the Segregation of Duties workflows. Note that bulk rejection is not available.

Who can approve?

Eligible Users: Users with access to the Bulk Import workspace and the "Can Act As Lessee" role of Accounting Approver.
Ineligible Users: Users with the Accounting Reviewer access level, as they do not have visibility of the Bulk Import workspace.

What is the approval mechanism?

Download the Bulk Event template.
Fill out the necessary fields, as described below.
Import the file as usual.

What guardrails are there?

Segregation of Duties workflows must be enabled.
The user that entered the deal or event cannot approve the same deal or event.
Approvals will not be processed if no pending approval event exists.
Bulk approvals follow the UI process related to the deal’s state. Deals must be booked and classified to be approved.
EOT Events not imported cannot be approved in bulk.
- LeaseAccelerator offers workflows for entered EOT events from both the UI and Import. When entered via the UI, the approval ToDo is “Approve Recorded Asset Event”.

When entered via an import, the approve ToDo is “Approve EOT Event”.

Only end-of-term events with the “Approve EOT Event” ToDo can be approved in bulk.
A guardrail blocks bulk approval if an “Approve Recorded Asset Event” ToDo exists on a deal, with the message:
- "Bulk approval cannot be processed because there is a conflicting pending approval. Please review the conflicting deal in the user interface."

How are bulk approvals done?

Approving New & Modified Leases

Before a new or modified lease is booked and becomes active, it must be approved by an Accounting Approver.
Once it is approved, then the appropriate journal entries and associated accounting is generated for transfer to your ERP.

See the steps below for the process.

Step	Action: Approving New Schedules (New or Modified)
1	Open the Bulk Event template.
2	Populate Schedule Number with the new schedule number of any lease(s) imported or entered.
3	In the Event Type drop-down, select ApproveDealSummary.
4	In the Event Date drop-down, input the Lease Start Date or an Available for Use Date.
5	Enter any relevant Comments as necessary.
6	From the Document Type drop-down, select DealSummary.
7	Enter the Schedule Number in the Document Number column.
8	Save file.
9	Navigate to the Bulk Import workspace and select the Event tile.
10	Click Choose File and select your saved template.
11	Click Validate.
12	If you have any red errors, address those and re-validate your import. If you have yellow warnings but want to continue with the import, check the box next to the schedule and click Import. If you do not have any errors or warnings, move on to the next step.
13	Click Import.

Approving End of Term Events

Before an end of term event is recorded and associated accounting is generated for transfer to your ERP, the event(s) must be approved by an Accounting Approver.
When recording multiple asset events, the system will create one ToDo to approve the events and the approval process will approve all events in one step.