If you are entering an RFP from scratch, navigate to the RFP workspace from the Left NavBar by clicking Enter RFP under the Enter Deals section.

If you are entering an RFP after generating a Lease versus Buy Analysis, you will click the RFP button on the Analysis tile of the Lease vs Buy workspace.

Starting on the Participants tile, enter the relevant data regarding the RFP that you are about to create. Each field will have a drop-down containing names or people or companies that have been configured in your environment.

Note: Any field in red with an asterisk is required.

Business Unit (BU): This is an internal operating and reporting group.

Entity: Organization or company recognized as having fiduciary responsibility for the lease. This may or may not be the same company named on the contract as Lessee.

Lessee: The legal party to the agreement or contract leasing the equipment.

Contact & Address: The name of a specific contact person and address for the Lessee.

Ship To: The physical location where the assets being leased will be housed or used. If there are multiple assets located in multiple locations, select the most common location here or the address of the Entity.

Analyst: Employees responsible for generating the Lease vs. Buy.

Order Administrator: Employees who have procurement responsibility for the leased assets, shepherding the administrative process in your organization to finance the acquisition of equipment and securing its delivery to the asset user.

Vendor: Third party equipment manufacturer or supplier that has been selected for the RFP being created.

Additional Company Info:General information about the borrower/lessee like company information, type of industry, company ownership, fiscal year info, public/private standing, and stock/credit ratings are configured during implementation and do not need to be added here. However, if you have additional information beyond what is mentioned above and want it highlighted and brought to the attention of Lessors right away, enter it here.

Once everything is entered, move on the General Info tile.

RFP Name: Unique identifier for RFP. Example: (Site-City-State-Equipment Type) ACME-Reston-VA-MaterialHandling1

PO#: Internal Reference number that matches the customer’s ERP Procurement Purchase Order Number to the Supplier’s.

Currency: Currency that proposal financials are transacted in.

Financing Request For: More information regarding the equipment within the RFP. It specifies whether the equipment is for additional assets, replacement assets or existing assets (sale-leaseback).

Response Deadline: The last date of submission of Proposals. System will auto-populate with a date two weeks from the current system date.

Expected Decision Date: The Date on which Customer will finalize the Lessor and award RFP. System will auto-populate with a date one week after the Response Deadline date chosen.

Expected Funding Date: The date on which the funds will be released. The system will auto-populate with the first day of the following month from the Expected Decision Date.

Expected Commencement Date: The date which the lease will start and the term and payments begin. The system will auto-populate with the first day of the following month from the Expected Decision Date.

Contract Preference: This defines the type of contract, it has a drop-down menu with four options: No Preference, PureDocs, Lessee-supplied or Lessor supplied.

Funding Requirements: This is an additional information that you want the Lessors to have about the equipment and funding, like a Product List.

Additional Comments: Anything the Lessee would like to communicate to the Lessors up front, such as any partner disclosures, potential assignments, etc.

If this RFP will be used as a lease line, check the box.

Note: An RFP with a set of Equipment to be delivered over a period of 1-2 years covered under the same Contract is considered a lease line.

Continue to the Details tile, where you will provide information about the equipment you wish to lease.

Start by clicking the plus sign.

In the pop-up, populate relevant fields.

Product Category: Grouping of assets by type.

Product Number: A unique identifier for assets, typically used to delineate the type of equipment in the manufacturer's product catalog.

Manufacturer: Company name used to identify the maker of the equipment.

Description: Description of equipment which may include model year, make, and other descriptors.

Cost Center: Department code that an asset is assigned to for responsibility/management reporting.

GL Code: GL Coding Convention rule-set that maps to the series of account codes where accounting transactions are recorded for this asset.

Quantity: Number of units.

Unit Price: Original equipment cost per unit in transactional currency, typically found on the quote from the Supplier.

Unit Rent: A specific rental or payment amount defined in the lease agreement for the specific asset or lease component.

Note: This is not typically used in RFPs.

Standalone Observable Price: The price at which the Lessee would purchase the lease or non-lease component separately.

Note: This is not typically used in RFPs.

Click Add.

Continue on to the Terms tile. Information entered here will explain the kind of pricing the customer is looking for.

Select if there is a high probability that you will want to own the asset at a later date from the drop-down. This includes indicating if there will be a $1 buyout at end of term or a fixed buyout at end of term.

Next, indicate how you are likely to analyze proposals, either by PV or Total Cash Flow.

If there is a specific Deal Tag that you want to attach to this RFP, you may indicate it here. Deal Tags must be preconfigured in your Configuration Settings in order to be selected.

Under Summary of Preferred Financing Structures, click the plus sign to add a new line item.

In the pop-up, populate relevant fields.

Payment Based On: Determines how the payment is calculated. Each option enables different fields that must be populated.

Lease Type: Type of contractual agreement.

Periodic Payment Frequency: Periodic nature of payments.

# of Payments: Correlates to frequency and determines the term of the lease from commencement to end of original term.

Advance or Arrears: The repayment mode which defines when a payment is made.

Interim Rent: Any payment due prior to the lease commencement. This drop-down indicates the type and manner of which the interim rent is to be paid.

Mid-Term/EOT Options: Indicates the options a Lessee has at the end of the original term pertaining to the equipment being leased. Options include Return, Buyout, and Renewal.

Click the Mid-Term/EOT Options button.

Click the plus sign to add a new option.

In the pop-up, populate the relevant fields.

Type: Indicates whether the option is mid-term or end-of-term.

Type 2: Indicates the type of option. Depending on the type of option you are entering, you may have different fields that are required to be populated.

Note: You must select one of your options to be Reasonably Certain in order to save.

For any Mid-Term options, you will need to indicate an Effective Month, which is the month the mid-term option is available.

For End of Term Buyouts, populate relevant fields, then click Add.

For End of Term Renewals, populate relevant fields, then click Add.

For End of Term Returns, populate relevant fields, then click Add.

Enter additional options as necessary.

Click Submit when all options have been added.

Click Add on the Financing Structure pop-up.

Continue to add all financing structures you would like potential Lessors to provide proposals/bids on.

The Summary of Asset Types section will auto-populate based on information you entered on the Details tile.

Enter any Additional Financing Info in the box provided. This may include a recap of the terms listed above and any additional fees such as document, filing, registration, or licensing.

Click Deal History from the Left NavBar.

Click the Documents tile.

Click Choose File to select the saved file you would like to attach to this RFP to be included when you release it to the Global Lessor Network.

Select the Document Type from the drop-down.

From the second Document Type drop-down, indicate the type of document you are attaching. If you do not see your document type in the list, select User-attached document.

Indicate the Document #.

The Document Date and Capture Date will auto-populate to the current system date, but you may change as necessary.

Enter any relevant Comments.