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25.1 Release Notes

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Accounting Improvements

Classification Under IFRS 16 Without Cost Basis

Corrected an issue affecting the initial classification of deals imported into IFRS 16 ledgers in the following scenario:

  • Only deals with schedules set to Payment Based On: Cost Basis Not Available were impacted.

  • Deals with specific cost and payment value combinations that would otherwise qualify as low or small value (if not using Cost Basis Not Available) now classify correctly as "Finance," ensuring consistent, accurate accounting entries.

  • Classification using Unit Cost under IFRS 16 was inaccurate only for bulk imports when an Accounting Classification Override was not used.

Note: The manual workaround of clicking the Refresh Classification button in the Accounting Classification workspace after the deal was imported or alternatively entering deals through the UI are no longer necessary.

Modifications and Short-Term Lease Treatment

When performing a modification, the Short-Term test for accounting classification now accurately arrives at the total duration of the modification chain by calculating the elapsed duration of the original deal plus the duration for any modifications to arrive at a result for the test.

If the total duration of the original deal, including any RCHP plus the modification term, including any RCHP, is 12 months or less, the Short-Term test result will display "Yes".

If the combined duration is over 12 months, the Short-Term test result will display "No".

Note: Modifications will only be classified as short-term if the original deal was treated as such.

Reporting Improvements

Reporting Processing Messages

For large reports that take an extended amount of time to generate, the system now correctly displays a streamlined pop-up message showing processing status and stages, when applicable. These messages have been refined to provide clearer, more concise information.

The included types are XLSX, CSV, PSV, TSV, etc. However, reports generated as PDFs, Design Studio Reports, and Business Intelligence (BI) Reports are not included. BI Reports can be identified because they have Submit button instead of an Export button.

BU Asset Report Enhancements

New parameters and columns have been added to the standard BU Asset Report.

Parameter Additions

Parameter

Functionality (Output will include…)

Changes Made From/To

Schedules with changes recorded with system dates during the selected date range

Terminated From/To

Assets with terminated or disposed effective dates included during selected date range

Deal Tag to Include

Only schedules with selected deal tag

Deal Tag to Exclude

All schedules other than the selected deal tag

Supplier

Only schedules with selected supplier

Lease Lifecycle Status

See description below; Status at schedule level

Column Additions

Column Header

Description

Address2

Second line of the Ship To address

Lessee Ref#

Equates to the “Ref Lessee PO#” under the Details tile of Deal Summary

11 GL Segments

GL segment associated with the account code will show GL Coding Convention name

Deal Tag

Customer-specified tag assigned at deal level

We have also corrected inconsistencies in the Months Remaining column to calculate the difference in months between the Effective End Date and the report’s AsAt date rounded up to the next full month. This value will be blank for assets in evergreen status. Note that this calculation is based on Gregorian calendars only.

Portfolio Transactions Report

New parameters and columns have been added to the standard Portfolio Transactions Report.

Parameter Additions

Parameter

Functionality (Output will include…)

Changes Made From/To

Schedules with changes recorded with system dates during the selected date range

Deal Tag to Include

Only schedules with selected deal tag

Deal Tag to Exclude

All schedules other than the selected deal tag

Schedule #

Selected schedule or range of schedules when wildcard is utilized

Cost Center

Schedules with selected cost center.

Schedules with multiple cost centers will only reflect the selected cost center on the output when this parameter is utilized.

Lease Lifecycle Status

See description below

REMOVED: Reporting Currency

Report uses environment-level reporting currency assignment which would be all schedules

Column Additions

Column Header

Description

Adv/Arr

Repayment mode of advance or arrears

Trans. Curr.

Transactional currency for the schedule

Lessor Ref Number

Equates to the “Lessor Reference #” under the Details tile of Deal Summary

Deal Tags

Customer-specified tag assigned at deal level

LRF

Current Rent divided by Amount Financed

IBR

Current IBR for schedule; Not AsAt based

Accounting Classification

Current lease classification

Total # of Assets

Total number of assets on the schedule

# of Active Assets

Number of assets on schedules whose end date is greater than the AsAt date or in Evergreen status

Includes zero-dollar assets

# of Terminated Assets

Number of assets on schedule whose end date is less than or equal to the AsAt date (aka terminated and disposed).

Includes zero-dollar assets

Evergreen Cap in Months

Calculated field to represent the maximum number of months a schedule should experience evergreen payments.

System configuration:

  • Two RC automatic EOT events with the first (at a minimum) being evergreen

  • Second automatic EOT event is generally a much lower recurring evergreen rent payment or buyout

Lease Lifecycle Definitions [based on AsAt date]

Lease Lifecycle Status

Deal Status (Short)

Active

Renewed

Evergreen

Active

Inactive

Terminated

Defunct (Rolled back)

Disposed

Origination

PendingApproval*

Incomplete*

PreOrigination

Papering**

PreOrigination

*Statuses associated with SoD and leases synced from Real Estate Manager

**Status associated with LvB/RFP

Origination and PreOrigination values are included in preparation of additional enhancements scheduled for 2025. Currently, these selections will produce blank reports.

Best practice when using date range parameters is to use the current month AsAt date. Note that some report columns reflect data changes on effective dates in coordination with the AsAt date while others reflect current values only regardless of the effective date/AsAt date combination.

UI and Import Improvements

Enhanced Font Styles, Colors, and Sizes

A change to the base font styles, colors, and sizes is part of this release; this begins the steps needed to align the LeaseAccelerator user interface with the insightsoftware design framework.

Balance Adjustments

Ideas Exchange Submission

This enhancement adds the Comments from the Balance Adjustment import directly to the Deal History Comments of the adjusted deal. If multiple comments are provided in the import file, they will all appear in this field.

Import Performance

This release utilizes the 24R3 accounting performance improvements to enhance processing times for the Portfolio Intake Workbook (PIW) and Asset Management Update (AMU) imports, focusing on faster import speeds and optimized processing.

Notification Attachments

Resolved an issue where duplicate attachments were included in notification emails.

Contact Change Management

Corrected a potential audit concern where new companies added via bulk import did not appear in the Contact Change Management report.

Guardrails

Modification Errors

The error handling has been improved when the system encounters a problem while creating a deal modification through the UI or bulk import so that broken deal modifications are not created, causing further confusion.

Defunct Deal Assets

The Asset Management Update (AMU) will not allow asset changes if the deal is in Defunct status.

Duplicate Schedule Numbers

Corrected an issue where the system would allow duplicate schedule numbers when renumbering a deal in certain scenarios. The system also recognizes leading and trailing spaces when looking for duplicate numbers.

Recurring Payment Adjustments

The guardrail that prevented a recurring payment adjustment to deals on the same date as a fixed-term renewal event, a partial buyout event, or a partial return event has been removedonly when the EOT event was not a remeasuring event.

The guardrail will remain in place if the event qualifies as a remeasuring event.


Configuration Settings

Removed the Export button from the Lessee Rates tile due to errors in this report. The proper way to obtain Lessee Rates is to navigate to the Reporting workspace and run the Lessee Default Rates report.

Step Payments Field

Ideas Exchange Submission

This is a minor improvement suggested in our Ideas Exchange: Increase the size of the Step Payments payment amount field within the Payment Calculator to make it easier to read the value provided or entered.

Evergreen Payments Based on Percentage

An issue was resolved in calculating remaining evergreen payments for multi-asset deals when:

  1. A partial termination or buyout of some assets occurred, and

  2. An automatic evergreen renewal was set to calculate renewal payments based on the percentage of the remaining equipment cost.

Indefinite Evergreen Renewal at EOT with Percent of Amount Financed

Example:

Deal Setup: Deal A initially contains 10 assets, each priced at $1,000, totaling a deal value of $10,000.

End of Term (EOT) Options: Configured for Automatic Evergreen Renewal with an indefinite month-to-month term; the remaining payment calculation is based on 1% of the financed amount.

If a partial buyout is executed on 5 assets before entering the evergreen phase, the adjusted deal value will be $5,000.

When the deal automatically transitions to evergreen—processed overnight—the remaining assets will reflect a total payment of $50. This amount will be visible in the Deal Summary EOT section, as well as in the payment schedule and ledger exports.

Report Retirements

The original versions of the following reports have now been retired:

  • Portfolio: Trial Balance Report

  • Schedule: Trial Balance By Account for a Single Month only

  • Schedule: Account Activity Trend Report

  • Schedule: Account Balance Trend Report

Any scheduled versions of these reports should be deleted by the original scheduler.

As a reminder, each of the above reports is available under the 'v2' naming convention. The v2 reports are the same as the data grid portion of the above reports. For users looking for a pivot/crosstab version of the data grid, we recommend using the Design Studio Account Balance or Account Activity templates. Please refer to the Design Studio User Guide for details.

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