Enter Deals and Existing Deals
The middle section of the Left NavBar in LeaseAccelerator initially displays only the options for entering a new lease under the heading Enter Deals.
When you open an existing lease, additional options appear on the Left NavBar for administering an existing lease.
Note: The specific options available depend on your access level.
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Enter Deals
The options to enter a new deal are available on the Left NavBar, under Enter Deals.
Lease vs. Buy: This opens the Lease vs. Buy workspace, which has the functionality to conduct a lease versus buy analysis when determining the options for acquiring an asset.
Enter RFP: This opens the RFP workspace, for use by our PureLease Marketplace customers. These customers have access to our Global Lease Marketplace where users may release the RFP, or Request for Proposal, that they have created and send it to our Global Lessor Network.
Enter Schedule: This opens the Schedule workspace, which is used to enter a new lease. Using the tiles on the Schedule workspace, you specify the following for a new schedule:
Participants: Business Unit (BU), Entity, Lessee, Ship To [address for the assets], Geographic Area, Funder, and Treasury Approver.
Details: Lease schedule number, document date, currency, and information about each asset such as product category, cost center, and quantity.
Terms: Payment basis, lease type, payment frequency, and number of payments as well as end-of-term options.
Expenses: Any expenses related to any of the assets on the schedule, if applicable.
Bulk Import: This opens the Bulk Import workspace, which has multiple options for uploading specific types of data from a variety of import files, such as the Portfolio Intake Workbook (PIW), Customer Information Workbook (CIW), Modify Deal Import Workbook (MDIW), and more.
For more information, please see the LeaseAccelerator User Guide – Entering a Lease.
Existing Deals
An existing deal in LeaseAccelerator has a status. The status of a deal can be:
Pre-origination: Deals that are not yet booked or classified.
Active: Deals that are booked.
Renewed: Deals that have been renewed beyond their initial term.
Evergreen: Deals that have reached end of term but haven't been terminated; on a month-to-month renewal.
Terminated: Deals that have been terminated and end of term purchase or return option elected.
Disposed: Deals that were either purchased or returned; if purchased, assets have been either remarketed or otherwise disposed of.
Defunct (Rolled Back): Deals that are "Rolled Back."
To open an existing deal, use the Search function to locate the deal. On the Details tile of the Search for Deals workspace, click the search icon next to the deal to open Deal History. If you click the kebab to the right of the Schedule Number, you may select Edit and navigate to Deal Summary for the particular deal.
Once you open an existing deal, the options available on the Left In-Deal NavBar, depend on the status of the deal. Options include:
Deal History: This opens the Deal History workspace. Use the tiles on this page, to do the following:
Assign and act on any pending tasks, such as book the deal, for Next Steps.
Review events that occurred for the deal and record new events under History.
Upload and attach documents to the deal and reviewing documents associated with the deal under Documents.
Compose an email about the deal and reviewing emails already sent under Emails.
Post questions for other LeaseAccelerator users related to the deal and review questions already posted under Q&A.
Associate the deal with other deals in LeaseAccelerator under Related Deals.
Documents: This opens a fly-out displaying all documents associated with this deal such as accounting classification and lease schedule. Click the edit icon to open the document to review details or edit it.
Deal Summary: This opens the Deal Summary workspace, for Active and Terminated/Disposed deals. Use the tiles in this workspace to view the following for the lease:
Participants including Lessee and ShipTo address for the assets, Funder, Order Administrator, Geographic Area, and Business Unit.
Details including Lease Schedule Number, document date, currency, and information about each asset such as product category, cost center, and quantity.
Terms including payment basis, lease type, payment frequency, and number of payments as well as end-of-term options.
Expenses for any expenses related to any of the assets on the schedule if applicable.
Notifications that are sent automatically via email.
Related Deals associated with the lease.
Summary information including Payment Adjustments or Mid-Term/End-of-Term Events.
Asset Management: This opens the Asset Management workspace where you can view and update asset and allocation attriubutes.
Schedule: This opens the Schedule workspace. For leases that have not been booked, you can update the Participants, Details, Terms, and Expenses. For leases that have been booked, the Schedule workspace serves as an audit history for how the lease was originally entered so Participants, Details, and Terms cannot be modified here.
Record Event: This allows a user to access a variety of workspaces depending on the options selected. These workspaces include:
Record Asset Event: Exercise Mid-Term/End-of-Term Option such as Returns, Renewals or Buyouts, record full or partial impairments, and reverse asset impairment loss.
Modify Deal: Record modifications that include renegotiations to the terms of the lease, including payment frequency and EOT Options, add assets, or remove or reduce the scope of assets.
Capture Invoiced/Paid Expenses: Manually record any invoiced or paid related expenses.
Record Payment Adjustment: Record one-time or recurring payment adjustments with various reason codes, depending on which option is chosen in Record Event cascading menu.
Asset Management: Make asset and allocation level attribute changes.